Do I really need to hire a professional event planner?
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17 May

Do I really need to hire a professional event planner?

This is a question business owners always have a hard time answering, “Do I need to hire a professional event planner for our next conference?”. Be it onsite events, online virtual events, or hybrid meetings, making a decision will require a few factors to be taken into account and this article will help you out with making the right one. If you tick the boxes on this checklist, then you’ll have a pretty good idea of where to start.

Do I have the time to plan an event?

Do I have the time?

As a busy entrepreneur, you probably have a lot of other important tasks on your plate and planning an event is going to force you to divide your time. Consider the time that you’re going to have to commit to all the phases of your event: planning, pre-planning, execution, and post-event.

Hiring an event planner will free your calendar of most of the responsibilities of planning, giving you the opportunity to be more productive.

Do I have the budget?

Do I have the budget?

You are going to need a budget whether you hire a planner or not. The difference is, hiring a planner will set up the best budget plan for you. They will greatly help you see what you need to spend on. This will include the best contractors, staffing, equipment, venue, and all other tools an event manager should have this 2021.

Professional planners have the network and are well-connected which they can utilize to get you the most for your money without sacrificing quality. They don’t have to spend long hours on the web and testing things out in search of the things needed in your event. Everything is already in their repertoire.

Can I handle the stress?

Can I handle the stress?

Managing every element of an event is cramped with tedious tasks. From budgeting, coordinating, research, exhibitor and sponsor invitations, and overseeing both major and minor areas. These will add to your workload aside from your personal and business responsibilities so stress is inevitable.

If your schedule is free, you can definitely plan it yourself but an option for you to relieve stress is by hiring an event professional that is trained to manage this burden. They’re also prepared to handle any surprise that may come during an event.

Do I have the capability?

Do I have the capability?

Sometimes we think that we are already well equipped with everything we need in planning an event but if you think there’s nothing more to add, professionals will let you think again. Planners are trained with a keen eye and have worked with multiple events and with that experience, they’ll see and know what more you can add.

You would be able to secure and ease your mind with what planners have on their list. Event software, conference event management vendors, trusted contractors, reliable equipment suppliers, and even local connections. Always take into account what you can provide and what a professional can add to maximize your event’s potential.

Do I have the luxury for one?

Do I have the luxury for one?

Planners give you the freedom to enjoy your own event at your own time and pace. Yes, you will still have reins over the whole production but monitoring all the minor details won’t be your problem. Enjoy the benefits of your event, accommodate and network with your participants, and have the luxury of sitting back and relaxing by giving the responsibility of handling everything to your trusted event planner or conference manager. You will also have more freedom and energy to personally meet with your special guests with a well-rested face.
 

Final Notes

Event planners have the trained experience and management skills that focus on perfecting their client’s event. From taking care of scheduling, having the right contact to conference management companies, to implementation, an event planner’s kit can exponentially improve your experience as an event producer — opting you to deliver a smooth-sailing event. If you can do all these yourself, you’re probably better off doing all the planning but if not, consider getting a planner to help you out.